Frequently Asked Questions

Instead of manually entering each job field, you simply speak or type a description of the work that needs to be done — for example, “Schedule a 500-hour service on the Grady-White for next Tuesday, assign to Mike, priority high.” The AI instantly creates a fully structured work order with the job name, description, assigned technician, dates, and priority populated. You can also paste a list of multiple tasks and the AI will create all of them simultaneously, turning what used to take an hour into a two-minute task.

Yes — Yacht Logic Pro was built mobile-first. Field technicians can manage their entire workday from a smartphone or tablet: clock in and out, view assigned jobs, complete interactive task checklists, upload photos, scan barcodes to add parts, view GPS maps to navigate to boat locations, and track time against specific jobs — all without returning to an office or opening a laptop.

Yacht Logic Pro tracks two separate time streams simultaneously. Employee time cards record when a technician clocks in and out for payroll purposes. Job timers track the actual billable hours spent on each specific job. This distinction is critical for accurate job costing — you know exactly what each job cost in labor, which allows you to price future work more accurately and identify where your team’s time is actually going.

Yacht Logic Pro integrates with QuickBooks Online, QuickBooks Desktop, and Xero. The integration is bidirectional — invoices generated in Yacht Logic Pro push directly to your accounting platform, QBO sends back invoice numbers and payment status updates, and tax settings configured in QBO are automatically applied. This eliminates double-entry bookkeeping entirely.

Yacht Logic Pro gives you multiple ways to onboard a new client — because we believe you should run your business the way you want to. You can embed a lead capture widget directly on your business website so inquiries come in 24⁄7. You can email or text the onboarding form directly to a customer from within the app. Or you can hand them a link on the spot. However the client comes in, the system sends them a customizable digital consent form for electronic signature via YachtSign Pro — our built-in e-signature tool included at no additional cost, saving your business thousands of dollars per year compared to a standalone DocuSign subscription. DocuSign integration is also available for businesses that prefer it. Once the form is signed, the lead appears in your dashboard as a verified, consented prospect ready to be converted into a job — completely paperless from first contact to work order.

Every technician’s smartphone becomes a barcode scanner. When adding parts to a job, technicians open the parts section and use their phone’s camera to scan the UPC code on any part. The system instantly looks up the part in your inventory, adds it to the job with the correct pricing, and deducts it from available stock. No manual part number lookup, no typos, no inventory discrepancies.

Yacht Logic Pro tracks inventory across four distinct quantity states: Available (ready to use), On Hold (reserved for a specific job), On Order (purchased but not yet received), and On Hand (total physical count). You can filter inventory by supplier — including major marine distributors such as Land N Sea — and the system supports distributor price file uploads via CSV for accurate cost tracking. Purchase Orders are also available in beta.

Yes. Yacht Logic Pro includes a dedicated subcontractor module that allows you to add external contractors, assign them to jobs, track their time separately from employees, and manage their work alongside your internal team. This is particularly useful for yacht management companies that coordinate multiple specialized vendors on a single vessel.

Yes. The base plan supports up to 3 users at 199 per month, with additional users available at 25 per month each. Role-based access controls allow you to define exactly what each user can
see and do within the system. For businesses with multiple locations or large teams, enterprise
pricing with custom configurations is available.

The standard plan is $199 per month for up to 3 users, with each additional user at 25 per month. An annual plan is available at a significant discount —contact us for current annual pricing. A single −
user plan at
99 per month is also available for solo operators. All plans include the full
feature set with no feature gating. Enterprise pricing is available for larger organizations.

Yes. A free 15-minute live demo is available where a member of the team will walk you through the platform using a real demo account. There is no obligation and no credit card required to see the demo. Click here to book your demo directly today.

In addition to QuickBooks and Xero, Yacht Logic Pro integrates with DocuSign for electronic signatures, Stripe for payment processing, Huggins for marine insurance and parts cross referencing,
and GHL (GoHighLevel) for marketing automation. The platform also supports Multi-Factor Authentication (MFA) for enterprise-level security, and Call & SMS capabilities for direct client communication from within the app.

Yes. Yacht Logic Pro is available on both the Apple App Store and Google Play Store, in addition to the web application accessible from any browser. The mobile app is optimized for field use and provides full job management capability without requiring a desktop.